Vendor Registration Information
Thank you for taking the time to inquire about sponsoring the world’s premiere electric fly-in. Last year’s event drew approzimately 360 pilots from all over the country. Additionally, we had over 1,800 spectators in attendance and we expect this year to grow significantly.
How Your Company Can Participate
We appreciate any support your company can offer. If you are able to attend our event, we offer you the option to sell and exhibit your fine products, or, just come have fun and fly! There is no fee to be a sponsor of The Southeast Electric Flight Festival. For sponsorships, we do ask that your company donate a minimum of $75 (retail value) of electric flight products such as kits, tools, accessories or whatever your specialty. Your donations will be used for the raffle. The raffle is an essential revenue source that allows us to pay for hosting one of the best-run electric flight events in the country. There is a fee to exhibit your products in the vendor area. You will find all the details below.
We are spending a great deal of money to advertise and host this event. Additionally, we will have banner advertisements on The E Zone and RC Universe websites. We also plan to aggressively advertise in local newspapers in the central and south GA areas. Approximately 5,000 flyers will be passed out during RC tradeshows around the country. Some RC consumers will receive our flyers included in their mail order shipments. Furthermore, the official event website drew over 200,000 modelers in 2012. All of our sponsors will be recognized in every way possible:
- Your logo will be placed on the event website and will be linked directly to your main page.
- Whenever possible, all print material will include our event sponsor logos.
If you are interested in becoming a sponsor and or exhibitor please contact Bob Barnard directly.
For Vendors wishing to display and sell their product, please complete the Vendor Registration Form and send to Bob Barnard. Your 2016 Vendor Registration Form will need to be received by us prior to April 3, 2016, to ensure space is reserved for each of the Flightline Vendor Malls.
NOTE: The only businesses allowed to market their company or products at this event are our Sponsors. If you want to sell product at the event, you must be registered as a Vendor in one of our Vendor Mall areas. We will be happy to install a banner on the flightline for all our sponsors/Vendors. With the exception of your assigned Vendor Mall area, no banners, flags, signs, etc. for commercial enterprises are allowed anywhere on the property unless approved by the Event Director. No marketing materials or products can be given out or sold at the event without prior approval by the Event Director.
If possible, we request vendors offer a donation of at least $75 in retail value of electric flight merchandise for our "give-away". Examples include: kits, motors, ESCs, chargers, batteries, gearboxes or whatever your specialty may be.
Flightline Vendor Malls
There will be front row areas designated in front of the Flightline available for Vendors who wish to be up close to the action. The Vendor areas will be set up in the Parkflyer, Sport, and 3-D Flightlines. Each front canopy area will be 10’ X 10’ but will be 50’ deep which can be occupied in any way you choose, Display, Tent, Trailer, RV, etc…
A Vendor may request as many 10’ front spaces as you need and may have Vendor areas set up in more than one Flightline.
- Rental tables will not be provided to Vendors on the Flightline as they may be subject to weather conditions that could damage them.
- Vendors will need to keep their area as clean as possible and please clean you area when you leave so Mac does not have to. (he hates trash as much as cigarette butts)
- There are no limits to the number of days or hours of operation in your area, enjoy the evening activities from your store front.
- Vendors on the Flightline will be responsible for any damage caused by their tents or property to another Vendor’s property.
- Designated walkways will be established between Vendor and pilot areas on the Flightline.
Fees: Canopy Fees are $150 per 10’ X 50’ row.
Covered (Old) Vendor Mall
There will be limited space available in the old Vendor Mall as this space will now be used primarily for our food vendors, and a cafeteria area. This area is a covered aircraft hangar with open sides.
- There are no limits to the number of days or hours of operation in your area.
Fees: Booth fees in vendor mall are $50 per table (8 foot long tables) and space is limited to first come, first served. Your company will get two folding chairs for your booth.
If you are a Sponsor/Vendor and you or your Staff plan to register as a pilot or fly in the noon demos, you will need to register on our Pre-Register Page in addition to completing the Vendor Registration Form.
Sponsor/Appreciation/SEFF Staff Dinner
Thursday at 6:30 pm
Each Vendor will get TWO tickets to our annual sponsor / staff appreciation dinner. The dinner menu has not yey been finalized, but based on previous years shouldnot disappoint. This is a very casual happening….but great southern cooking!
Display your banner on the flightline
You must have your banner shipped to arrive at the address below NO LATER than April 10, 2016. We will NOT take banners at the event…so please do not ask. The banner layout will be planned in advance and installed well before the event starts. There will be no exceptions. If you want your banner shipped back to you…you will need to provide us with a prepaid shipping label. Banners must be no taller than 3 feet, made of heavy duty material, and have grommets installed in all 4 corners (please have center grommets installed on banners longer than 6 feet).
Ship banners to:Sign A RamaAttn: LaVerne Jones1381 Hwy.85 N. Suite B
Fayetteville, GA 30214